Travel expenses are the expenses incurred when an employee travels within or outside the country for business purpose. Such travel may include attending various conferences, exhibitions, seminars, business & client meetings, training sessions, job fairs etc.
The employees who travel must be well – aware of the company travel policies and costs covered to claim reimbursement. The expenses that do not fall within the policy ambit are not considered for reimbursement, thus keeping a check on unauthorized claims.
Moreover, keeping a track of the employees on travel, their exact location as well as providing them with necessary support can be a daunting task.
To manage such expenses and claims ID - TCM has come up with a highly sophisticated and powerful travel claims management solution which defines a perfect system for such activities starting from raising a request to giving approval, then booking appropriate travel tickets, arranging for suitable accommodation and related necessities to ultimately providing approved reimbursements and final reporting.
As ID – TCM can also be accessed through mobile apps, the geographic location of employees does not become a hindrance in communicating with them the latest updates, change in plans etc.
The solution also helps in tracking project wise travel expenditure and helps in better project costing analysis thereby facilitating the decision makers in real time project costing. It also helps to re – strategize the implementation plan in order to control the cost if it exceeds estimation.
The various bills provided by the travel service provider can be easily reconciled through the claims management system as the entire information from raising a request to final approval is perfectly recorded in the system thus, facilitating easy verification of those bills provided by the respective service provider.
It also provides additional noteworthy features such as a provision to upload expense supporting documents.Reports & Analytics:
ID – TCM also provides informative reports and analysis for decision makers to give real time project expenses. It further helps them to avail expense claims reports periodically in order to make well – informed decisions.
Through this way, the management can track the entire travel activity with full checks and control as well as the employees can avail the facility of speedy and rapid claims settlement.To summarize, some of the salient features of ID – TCM are: